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3rd
Jan 2020

Homeowners Meeting - November 18, 2019

 
Call to Order:  President Michael Pelonero called the meeting to order at 2:06 PM. The meeting was held in accordance with Robert’s Rules of Order, 11th Edition, and the SRPW Governing Documents and is being recorded.  
 
Pledge of Allegiance was led by President Pelonero.
 
Opening Prayer was led by Jack Easson.
 
Mike explained that we would adhere to a 5 minute rule when addressing the Board as sometimes we tend to get carried away when speaking and everyone needs to come up to the podium and use the microphone so the recording can be heard.
 
Roll Call of Officers and Trustees:  Mary Nye and Bernie Ernst were excused.  All other Officers and Trustees were present.  
 
Correspondence:  None
 
Attendees: Barbara Gannon reported that there were 44 homeowners in attendance at our November Quarterly Homeowners meeting.  We did not have a quorum.
 
Minutes of Preceding Meeting: Minutes of the August 12, 2019 Quarterly Homeowners meeting were held over for approval at the Trustee meeting to follow since we did not have a quorum.  
 
Treasurer’s Report:  The 3rd Quarter Report for 2019 was read by Treasurer Lorraine Romero.   There being no questions, the report was accepted as read and will be filed in the library and will be printed in next month’s Sentinel.
 
Trustee Reports:
Section 1:  Nanette Ferrara reported that all was quiet.
Section 2:  Kathleen Cuttingham also reported all was quiet.
Section 3:  Joanne Matina also reported all was quiet.
Section 4:  Jim Egan received no calls.  
Section 5: Tony Berardinelli reported that he had no calls.
Section 6:  Carol Scherm had a call but it has been taken care of. 
Section 8:  Lore Hultz reported that she had a couple of calls that were taken care of.
Section 9:  Joe McCurnin had nothing.
Section 10:  Jack had a complaint about a property on Whitmore where the stones on a property were being blown onto the sidewalk by the wind.  He spoke with the homeowner about what needs to be done.
Section 11:  Elizabeth reported that she received calls about the tree that was removed on Westbrook Drive.  The sidewalk down there, Mike reported, is to be poured tomorrow, weather permitting.
 
Architectural Control: Hugh Curtis had nothing to report.  Everyone is reminded that they need to get approval from the Clubhouse on any work on the exterior of their home before work begins.
 
Common Grounds and Forestry:  Trees are costing us a great amount.  A lot of complaints that we get is about branches in piles.  We don’t believe branches fall off trees in neat little piles; if possible, they should be tied up and put out for garbage.
 
Codes:  No thing.
 
Recreation: Paula Dannucci reported the Food Bank Bingo was held last week and went well; the proceeds are being donated to Barbara Gannon for our Food Bank.  We will be having a Christmas extravaganza this year on Sunday, December 8, 2019, $20/pp with a luncheon from Kate and Aly’s with entertainment by the SRPW chorus, and a performance by the Wrinkle Review and a spaghetti dinner for February 15, 2020. On March 14, 2020, we will be having a Neil Diamond impersonator.  All of these activities are in The Sentinel, or if you have further questions, either I or Barbara Padellaro can be called.
 
Unfinished Business:  We will be having another vote for the proposed Declaration of Restriction and Covenants on Saturday, December 7, 2019, for the homeowners who have not yet voted for these important documents.  Ballots will be mailed to homeowners only if they still have not voted on this.  Mail in ballots must be returned no later than Friday, December 6, 2019, at noon; in-person voting will be held on Saturday, December 7, 2019 from 11:00 AM to 12 Noon. We require 2/3 or 764 of the homeowners in our community to vote for these documents...  We will continue to hold a vote for these Declarations and Restrictions of Covenants until we have the requisite number of votes; eventually, we may have to go to court for their ruling. This continually keeps costing more money.
 
Jim Egan thanked the Recreation Committee on behalf of VFW Post 10185 for the pancake breakfast that was provided for them at their last meeting.   
 
New Business:  The 2020 budget is our new business.  The first budget that was mailed out to you was in error, Mike reported and apologized.  There were a few hiccups in that budget and we went over it again and it will be mailed to homeowners again.  Treasurer Lorraine Romero then went over the actual and projected income and expenses.  Due to various increases in some of these line items, the Budget Committee recommends a dues increase of $5 per quarter or $200 per year.  A new sign in front of the Clubhouse is being proposed for next year that would be visible at night and would be updated inside the Clubhouse.  Right now, a custodian has to go outside in all kinds of weather and manually place the information on the sign, sometimes more than once a month due to what has to be put out there.  This would alleviate this and we would be able to update the sign on a timelier basis.
 
Mike opened it up for some discussion.
 
A homeowner commented about his displeasure with the proposed 2020 budget including the proposed dues increase.
 
Another homeowner questioned whether the sign being proposed would light up and how big it was going to be.  Mike offered to get the specs that he received and it would light up making it easier to see and read.
 
Another homeowner questioned how it is determined that a tree on common ground should be removed.  Mike briefly explained the procedure.  There was also a question about raking of leaves on common ground; we don’t rake leaves.
 
Another homeowner questioned the Clubhouse expenses; this year the sidewalks and curbs in front of the Clubhouse were all replaced bringing us up to code.  She was questioning the increase projected for next year in this account; Mike explained that the Budget Committee felt that some additional monies should be set aside in case we had another issue with the furnace and its age.  A few years ago, we had no heat due to a breakdown.
 
Another homeowner had a question about what was needed to have the covenants and by-laws pass.  He thought that only a majority of those voting was necessary for these documents.  A majority of those voting gets the by-laws taken care of but two-thirds (2/3) of the homeowners need to vote to either approve or reject the covenants and restrictions.  We will need to hold monthly voting for the covenants for several more months before we will need to go to court for a ruling on them.  He suggested we visit homeowners to get their vote; Mike commented that this has not worked out in the past but we do offer to pick them up if they call us. 
 
Mike thanked the Budget Committee of Bob Evanovich, Kathy Grym and Ron Soranno for assisting with the budget preparation.
 
Announcements:
The due date for the December Sentinel articles was Friday, November 15th, 2019. Another vote on the Declaration of Covenants and Restrictions will be held on Saturday, December 7, 2019, from 11 AM – 12 Noon for those homeowners who have not yet voted on this.  Ballots have already been sent out and are starting to come in. On Saturday, December 14, 2019, we will be having another vote from 11 – 12 Noon, which will be for the budget. A majority of those voting for the budget is required for passage.  Ballots and information will be sent out this week for this vote and can also be returned as soon as possible.  We are still in need of a volunteers for Secretary and where ever you want to volunteer.  Robo call sign-up continues to be on-going. 
 
Mike commented about a problem with a particular home ownership that we have; the county and the township records don’t match so we have to work on that.  Lorraine Romero reminded homeowners that the dues are not included with payment of a mortgage; some folks don’t realize that the dues are required to be paid directly to the association.
 
Mike thanked trustee Kathleen Cuttingham for her assistance with gathering the paperwork required to start the proceedings to go to court with those homeowners who continue to owe substantial dues amounts to our association.  We are starting with twenty-five homeowners in our pursuit to collect these outstanding amounts.
 
Rita then reminded everyone that we will be selling the Christmas ornaments again this year for $5 in the office; the money collected is matched by the association and given to Barbara Gannon for the SRPW Food Bank.    We are also collecting new unwrapped toys for the military.  Jim Egan then clarified that the toys are being collected for the Army National Guard children’s 
Christmas party.
 
Good & Welfare:  None 
 
The President requested a motion to adjourn the Quarterly Homeowners meeting.  A motion was made by Jack Easson to adjourn the meeting; seconded by Lore Hultz.  All were in favor, motion carried, Quarterly Homeowners meeting adjourned at 2:53 PM.
 
Respectfully submitted,
Rita Palacios
Secretary- Pro Tempe
 
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