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4th
Feb 2020

Board of Trustee Meeting - December 9, 2019

 
Call to Order:  President Michael Pelonero called the meeting to order at 2:00 PM.   The meeting is being held in accordance with Robert’s Rules of Order, 11th Edition, and the SRPW Governing Documents and is being recorded.  
 
Pledge of Allegiance was led by President Pelonero.
 
Opening Prayer was led by Jack Easson.
 
Roll Call of Officers and Trustees:  Bernie Ernst was excused. All other Officers and Trustees were present.
 
Correspondence:  We received a request from the Berkeley Township PBA Local 237 for a donation.  Tabled this until next month so we can determine if we gave to them last year.   Also we have a limit as to how much and who we can donate to.
 
We also received a letter, which was read to the audience, from our accountant, Bill Campbell, advising he was retiring at the end of this year and had another firm in place to handle the business. 
 
Minutes of Preceding Meeting:  Requested a motion to approve the minutes of the November 18, 2019 Board of Trustee meeting minutes as presented.  Jack Easson made a motion to accept the minutes as presented that was seconded by Elizabeth Wismann.  All were in favor; motion carried.
 
Treasurer’s Report:  The November 2019 Report of Cash Disbursements was read by Treasurer Lorraine Romero.   Lorraine also read the bank balances as of November 30, 2019.  Jack had a question about the Transportation expense; this was for the bus service provided on Fridays.  Mary Nye had a question about Repairs; this was for concrete work done on Westbrook.  There were no other questions.  The report was accepted as read and will be filed in the library and printed in next month’s Sentinel.
 
Trustee Reports:
 
Section 1:  Nanette reported all was quiet.
 
Section 2:  Kathleen Cuttingham had a phone call from a home owner about installation of a 7x7 shed.  Brought this to Mike’s attention and a phone call was made to our attorney; waiting for a response.
 
Section 3:  Joanne Matina reported all was quiet. 
Section 4:  Jim Egan saw the homeowner with the raised sidewalk and bad tree on Northumberland and the town put her on a two year waiting list.
 
Section 5: Tony Berardinelli reported all quiet.  
 
Section 6:  Carol Scherm reported all was good.
 
Section 7:  Mary Nye reported all quiet.
 
Section 8:  Lore Hultz also reported all quiet.
 
Section 9:  Joe McCurnin reported that the issue on Carlisle has been taken care of. 
 
Section 10:  Jack got a call about a street light out on Langley Road; he contacted JCP&L, who said it would be taken care of within few weeks.  Called the homeowner back to let her know and she informed him it was already fixed.  When he asked if she had voted, she said she would drop off her ballot but never did.  Another homeowner left her ballot in her screen door that he brought in to the office.
 
Section 11:  Elizabeth reported all was quiet.
 
Architectural Control:   Hugh Curtis reported all was quiet. Everyone is reminded that they need to get approval from the Clubhouse on any work on the exterior of their home before work begins.
 
Common Grounds and Forestry:  We took care of one that was called in to the tree company.   
 
Codes:  Joe McCreary had nothing to report.
 
Recreation: Paula Dannucci reported that our Christmas party was successfully held on Sunday, December 8, 2019.  One hundred fifty people were in attendance and had a great time. Paula thanked her committee for a job well done and noted that she received many favorable comments that makes them want to continue to plan other events.  The sold out bus trip for a Christmas Light tour in New York City with a stop for lunch in Union City will be held on Thursday, December 12, 2019. A fundraiser pasta dinner is planned for February 15, 2020 and will be a benefit for our rescue squad.  On March 14, 2020, we will be having Robert Murphy, a Neil Diamond impersonator, $15/pp; you bring your own snacks and drinks.  Paula commented that we need to support all our clubs and their activities in an effort to have our Clubhouse thrive.  Mike commended Paula and her committee for their work organizing these activities for our Clubhouse.
 
Unfinished Business: We conducted another vote on December 7, 2019 for our Covenants and Restrictions.  We will continue this vote again on Saturday, January 18, 2020. Right now, we have only received a total of 503 ballots towards this vote.  Ballots will again be sent out only to those homeowners who still have not voted; completed ballots (no signatures, no addresses – these ballots are not included) must be placed in return envelope provided with ballot (for check-in purposes).  We need to have two-thirds of the community vote for these documents and will continue to hold voting as needed.  The last resort to getting these documents approved is by going to court and having the judge make a ruling, which would be costly for all of us.
 
Mike asked our attorney if we can announce the size of sheds before we have the covenants and restrictions passed and the rules and regulations completed.  When we hear from the attorney, we will let you know. 
 
New Business:  We will have in-person voting for the 2020 budget on Saturday, December 14, 2019 from 11 AM – 12 Noon. Mail ballots must be returned no later than Friday, December 13, 2019, at 12 noon.
 
The responsibilities of the custodians has been updated and all trustees have been provided with a copy for their perusal.  A copy is also posted in the kitchen.
 
Announcements:
 
Due date for the January Sentinel articles is Friday, December 13, 2019.  Sale of ornaments for the Christmas tree wall will continue to be sold until December 18 for $5 an ornament.  Proceeds from the sale of the ornaments are then turned over to the SRPW Food Bank and the Clubhouse then matches the amount that has been collected.  We are still in need of volunteers.  Robo call sign-up continues to be on-going. Friendship Circle holiday party for the Manchester Head Start will be held on Wednesday, December 11, 2019, but there is a little glitch.  The children will actually be arriving here at 11:30; a robo call was made regarding this change and hopefully, by word of mouth for those not on the robo call list, guests will be coming earlier.
 
Good & Welfare: 
 
A trustee commented about being here on 
Saturday, December 7, 2019, for the vote for the Covenants and Restrictions and very few homeowners coming in to vote.  Trustees volunteer and their time is just as important as everyone else.  Trustees seem to be taken for granted and people just expect the same people to run the association and don’t volunteer. 
 
Another trustee commented about the poor attendance for the Pearl Harbor Remembrance Day ceremony; it was sad that more people didn’t attend to honor our veterans.
 
Mike brought up the traffic on Northumberland and Martinique.  When the police did their traffic analysis last year, they claimed they could do something about placing a 4-way stop sign at that intersection if we had one more serious accident there.  Well, there was another accident there on Thanksgiving weekend.  He called the Police Department and their response was the same – no 4-way stop sign there.
 
Another homeowner commented about the cost of continually mailing out ballots to homeowners who STILL have not bothered to vote for the Covenants and Restrictions.  Why they don’t participate in voting for these documents that pertain to their community is beyond us.
 
We’ve given the attorney 20 homes that owe us a large sum for their dues; the attorney suggests that we process each case individually.  With the new by-laws, we will get a notice out right away to homeowners.
 
The President requested a motion to adjourn the meeting.  A motion was made by Joanne Matina to adjourn the meeting; seconded by Jim Egan.  All were in favor, motion carried, Board of Trustee meeting adjourned at 2:36 PM.
 
Respectfully submitted,
Rita Palacios
Secretary- Pro Tempe
 
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